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Your tasks

•    Proactive administrative and operational support for the Executive Assistant
•    Managing schedules, communications, and document preparation
•    Coordinating and supporting various projects
•    Ensuring smooth operations in a fast-paced environment

Optimize Time & Calendar Management 
•    Ensure 100% alignment between schedules and strategic priorities
•    Manage a dynamic calendar, coordinating internal and external meetings with zero conflicts
•    Proactively anticipate scheduling needs and adjust for maximum efficiency

Enhance Communication & Executive Liaison 
•    Act as a representative in internal and external communications
•    Ensure the Executive/Manager/Team are briefed on key meetings including any historic or documented exchanges
•    Draft emails and other correspondence

Project Management & Execution 

•    Drive special projects, ensuring timely completion with measurable outcomes
•    Introduce AI in different workflows and generate more efficient processes within the administrative organisation
•    Track follow-ups and deliverables, ensuring no critical tasks fall through the cracks
•    Confidentiality & Strategic Support 
•    Handle sensitive information with the utmost discretion
•    Provide research and insights to support strategic decision-making

Travel & Event Coordination 
•    Plan and manage the Executive/Manager/Team travel arrangements, ensuring smooth logistics
•    Coordinate executive events and stakeholder meetings

Office coordination

•    Handle the daily office administration and follow up on purchasing, invoices and other legal matters

Your profile

•    5+ years of experience in an Executive Assistant or Chief of Staff role, supporting C-suite executives
•    Exceptional organizational and time-management skills, with a track record of handling complex schedules
•    Ability to work independently and proactively solve problems
•    Discretion in handling sensitive information
•    Experience with or willingness to integrate AI tools into daily tasks
•    Strong communication skills (written & verbal). English and German language is a necessity. Any other European language is an advantage
•    Proficiency in management tools, executive reporting, and stakeholder coordination
•    High level of discretion, integrity, and ability to work in a fast-paced environment

Your team
You will work closely with the Executive Assistant, receiving hands-on training and guidance. Together, you’ll ensure seamless support for executive operations.

This role also offers the opportunity to grow within the team, with a clear path towards advancing into an Executive Assistant position.

About us 
At RTL AdAlliance, we create simplicity for advertisers & value for publishers.
Our fundamental goal is to unite premium content publishers to facilitate connections between international and local brands and European audiences. With offices in 10 European countries and in the US, we exclusively represent only the best video publishers such as RTL, M6, ITV or Activision Blizzard. As part of RTL Group, we offer our clients the latest exclusive insights, advertising technology and services they need to master the total video space and make the very best of the transition into digital and addressable TV. Do you find inspiration in the international and entrepreneurial spirit of our company? Do you want to actively navigate the advertising industry changes and be a driving force for innovation?
Then we invite you to join us as we shape Europe's leading advertising sales house.

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