Sales Operations Coordinator (18-month FTC)

Do you get a kick out of helping people?  We’re looking for an International Sales Operations Coordinator who thrives in a busy environment and enjoys variety in their job, to join the team on an 18-month Fixed Term basis.

The opportunity: Sales Operations are involved in supporting the entire sales process from new title sell-in preparation to sales performance analysis.  This means working closely with internal and external stakeholders, helping to ensure that orders reach customers at the right place, the right price and at the right time.

In this exciting role, you’ll be responsible for helping to ensure the smooth-running of the International Sales Operations team.  You’ll work across all our publishing lists – everything from fiction to non-fiction, by way of cookery, poetry and children’s – playing a key part in getting our stories into our customers’ hands.  Tasks can vary from ensuring an order reaches Brazil in time for an event, to exploring supply options with our global PRH Group companies.

Primarily, responsibilities will include:

• Managing orders from our retail customers across the world
• Checking data such as stock availability and delivery dates
• Collaborating with colleagues in different departments, particularly Rights and Customer Services, to help deliver the best possible service to our customers
• Managing the process of orders in SAP (one of our internal systems) whilst ensuring work is complete within deadlines and publication schedules
• Producing reports in Excel and checking customer claims
• Carrying out other ad hoc team support when required.

What you’ll bring: To succeed in the Coordinator role, you’ll need to be organised, proactive, and have great time management skills.  You’ll be working with customers as well as a range of colleagues in this role, so being a clear communicator and being friendly and helpful will mean that you’re able to go the extra mile.  We’re also looking for someone who is attentive to detail and able to balance urgent priorities alongside regular tasks. Being able to successfully manage deadlines will be key.

You'll be working with a variety of different systems, so while we’ll be happy to introduce you to our world and provide training, you’ll show us that you’re comfortable with technology and keen to learn.  You will need to have worked with MS Office before; strong Excel skills, are desirable for this role.

Disability Confident: If you have opted into our disability confident scheme below is the minimum criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

Minimum criteria

• Demonstratable interest in Sales Operations
• Proven written ability showcased through your application
• Experience/ Knowledge of MS Office Excel/Word/ Outlook
• Demonstrable understanding of managing multiple stakeholders at varying seniorities
• Demonstrable communication skills

About Penguin: We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

How to apply: Please apply with your CV & Cover Letter by 23:59 on Wednesday 23rd October. As part of your Cover Letter, please tell us why you want to work in Sales Operations.

Please note we will not accept applications that do not include a tailored cover letter – this is an important part of our assessment and is an opportunity for you to tell us more about your interest in the role and transferrable skills.

Salary: You’ll start on £27,500 per annum, plus benefits.

Competitive benefits package: Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing - healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/

Hybrid working: We’re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. The exact balance of office to remote working will depend on the nature of your role and team needs, and we are open to discussing this through the recruitment process.

The recruitment process: You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request. Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: The Random House Group Limited 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: SW11 7BW 

Job ID: 274649