Recruitment Coordinator

Do you enjoy coordinating, scheduling, organising – making things happen? We’re looking for a Recruitment Coordinator to join our team and help us hire talent inclusively.

You don’t need existing experience in the publishing industry or in recruitment. We're interested in your ambition to support the team, ensuring we offer a great experience for both candidates and hiring managers.

About Penguin

We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

The Role

One of the core goals for our inclusion strategy is to ensure that our workforce is representative of society. Our recruitment team of eight are committed to achieving this goal, and who and how we hire is very important. The team, led by our Head of Recruitment, is made up of five recruiters, our Employer Brand Manager and our Programmes and Outreach Advisor. As Coordinator, you’ll provide support to all team members to varying degrees, in a fast-paced and high-volume environment.

Key Responsibilities

• Reviewing applications and shortlisting candidates for review by a Recruitment Partner
• Scheduling and inviting candidates to interview
• Responding to queries, and providing feedback to candidates
• Supporting the Recruitment Partners and successfully juggling the recruitment admin workload
• Making sure systems and trackers are up to date
• Monitoring and responding to queries in the careers inbox and social channels
• Creating content for our social channels, e.g. PRHCareers Twitter/X
• Collaborating with the recruitment team, sharing ideas, and providing cover where necessary
• Liaising with hiring managers and other stakeholders in a clear and efficient manner, for example regarding interview availability and setup details
• Providing occasional support on our outreach work and programmes such as The Scheme, Summer Internships, and careers events

What you’ll bring

• Some co-ordination/administrative experience is preferred
• Proven organisational skills
• Great written and verbal communication skills, with the ability to 'manage upwards'  
• Proactive and solution-orientated approach
• Ability to work at pace, balancing multiple tasks and timelines, whilst paying attention to the detail
• Curiosity to learn about teams across the business, and our inclusive hiring approach
• Interest in recruitment/HR/talent

Application Instructions

Please apply with your CV and a cover letter by midnight on Sunday 19th May. In your cover letter, please tell us what interests you about the role and why you think you are the right person for it.

Interview process

Stage One: HireVue video interview – you will be asked to record short answers to three questions.

Stage Two: Microsoft Teams interview. Ahead of this interview, we will ask you to complete a short take-home task to discuss with us.

Final stage: In-person interview at our London office near Vauxhall.

Should there be any changes to the planned interview process, we will update candidates at the earliest opportunity.

What you can expect from us

Salary: £27,500 plus bonus and benefits.

Competitive benefits package: Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing - healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/

Hybrid working: We’re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect that you will attend team meetings at both our Vauxhall Bridge Road and Embassy Gardens offices as needed. Typically, this might be two days per week. We’re open to discussing this during the interview process.

The recruitment process: You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: Penguin Books Limited 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: SW11 7BW 

Job ID: 270291