Team Coordinator (Technology)

In this newly created role, our Technology division is looking for a Team Coordinator to join them on a permanent basis, supporting 4 members of the Technology Senior Leadership Team. You will report into the Director of Technology and work collaboratively with their PA.

You’ll be at the heart of the division, a critical support to a friendly and welcoming team that enables the organisation to do their best work and bring amazing stories to life.

About Technology

After finalising our technology, data and process merger recently, our Technology division are now moving forward with our technology strategy to further enable the organisation to bring amazing voices to all. This involves harnessing the power of Cloud solutions, a constantly evolving security stance, the rejuvenation of legacy applications and further improving the way we engage with and manage our strategic partners and suppliers.

About you

If you bring exceptional organisation and communication skills and are committed to a career in a critical support role within a creative and technical environment, then this role could be for you.

The role

In this position, you will provide full coordination support to the Head of SAP Finance and SOP Systems, the Head of Publishing and HR Systems, the Head of Warehouse and Distribution Systems and the Head of IT Procurement.

Key responsibilities:

• Complex diary management and managing time effectively between the relevant team members you’ll support.

• Organising internal and external meetings using a variety of tools across hybrid working settings, such as booking rooms, sending agendas, supporting documentation and arranging conference calls or video conference calls.

• Organising internal and external meetings across multiple geographies and ensuring tech preparations are tried and tested where required.

• Providing project coordination and small budget management, organising large and small Technology project events as required.  

• Minute taking and actioning where required for distribution of meeting materials in a timely manner, including for discreet meetings and projects.

• Pulling together agenda items and generating agendas for team meetings.

• Formatting and producing PowerPoint presentations or excel and word documents when required.

• Coding invoices and raising purchase orders.

• Supporting activities for team engagements, including Townhalls, Newsletters and annual gatherings. 

• Booking travel and accommodation for UK and overseas trips where required.

• Working collaboratively with the PA to the Director of Technology to ensure documents such as org charts, intranet content and email distribution lists are up to date.

• Engaging in discreet departmental or broader projects where required.

What you’ll bring:

• Previous experience as a Team Coordinator or equivalent, with a strong understanding of how to provide tailored one-to-one support. You’ll know what it takes to build strong, close working relationships with colleagues at every level, proactively responding to their needs and seeing the work through their eyes.

• Highly competent with Microsoft Teams.

• Advanced MS Office skills, including Word and Excel.

• Evidence of confident and stylish slide design in PowerPoint.

• Excellent organisational skills, being able to juggle multiple or competing priorities with strong attention to detail.

• Excellent communication skills, with the ability to quickly build relationships both with internal and external stakeholders.

• A proactive and calm approach under pressure, and clear enthusiasm for working in a technical environment in a support position.

Our approach to hybrid working:

While our offices are places for you to connect, collaborate and celebrate with colleagues, having flexibility about where you work is just as important for doing your best work and for your wellbeing. So, we don’t have a one-size-fits-all approach when it comes to how we work in different teams across Penguin Random House UK.

This is a hybrid role, based in our offices in London with occasional travel to Colchester, as there are activities and meetings that you will need to support in-person. We are happy to discuss hybrid working arrangements with you during your recruitment process.

Please apply with your CV and cover letter by midnight on Sunday 12th May.

About Penguin: 

We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone. 

Salary: Circa £35,000 dependent on how your skills and experience align to the role, plus bonus and benefits.

Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition. Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan

• Wellbeing – healthcare cash plan, employee assistance, gym loan

• Lifestyle – taste card, tech scheme, free and discounted books

The recruitment process: You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/

As a Disability Confident Committed organisation, we're part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can't take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: The Random House Group Limited 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: SW11 7BW 

Job ID: 268776