YOUR TASKS

• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally.

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

• Submit and reconcile expense reports for senior staff.

• Manage office calendars for senior staff.

• Schedule internal and external events.

• Manage meeting room schedules.

• Manage telecommunications.

• Manage incoming and outgoing phone calls and emails, deliver messages appropriately.

• Manage incoming postal mail, scan/forward to the appropriate persons/department.

• Perform exceptional customer service assistance to internal employees and external customers or clients.

• Maintain and organize office files.

• Greet visitors and maintain visitor login information.

• Conducts new hire orientation in-person and virtually for exempt and non-exempt personnel.

• Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment.

• Maintains human resources records, including personnel files, new hire forms, I-9’s, W-4’s, and other documents to ensure that records are current, confidential, complete, and in compliance with company and government regulations and deadlines.

• Posts federal and state rules and regulations and ensures compliance with FLSA, FMLA, EEO, OSHA, and other governmental agencies.

• Maintains foreign transfer visa process serving as primary contact for expat.

• Ensure dissemination and compliance of human resources policies, procedures, and programs to ensure that all employees are well informed and work in compliance with policies and regulations.

• Completes other projects/tasks/clerical and support duties as assigned by manager and senior leaders.

YOUR PROFILE

• 1-3 years of previous experience as an Office Receptionist or Administrative Assistant

• 1-3 years of experience utilizing Microsoft Office applications, including Outlook and Teams

• 0-2 years of experience in a human resources function

• Associate’s degree in Business Administration, Human Resources or related field is preferred

• Excellent written and verbal communication skills

• Organizational abilities and data entry skills

• Positive and friendly attitude

WE OFFER

• Medical, Dental, Vision, Life Insurance, and Disability Pay.

• 401(k) with company matching up to 6%.

• Paid Time Off, including paid holidays.

• Flexible Spending Accounts.

• Voluntary benefits such as legal and financial assistance, pet insurance, and more.

• Employee Assistance Program.

• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.

• Commuter benefits.

• Employee engagement activities.