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Date: Nov 22, 2017

Location: Quezon City, 00, PH, 1110

Status: Open Position

Payroll Specialist - Arvato Bertelsmann - Eastwood

Position Summary:

Provide, coordinate and consolidate all necessary data in order to process payroll in a timely manner following legal and company standards.


Duties and Responsibilities:

  • Ensures timely and accurate processing of payroll (5th and 20th of the month)
  • Gather all payroll inputs of all employees from various sources
  • Monitor salary setup for new hires by encoding their account numbers and checking their profiles and payslip to ensure accuracy of information.
  • Maintain the monitoring tools for all payroll inputs such as but not limited to administered benefits, leave applications, per diem and relocation tracking and final pay.
  • Primary responsible for obtaining information on new  and relevant labor regulatory requirements that might affect employee compensation and payroll processing
  • Ensures that validation control on completeness of payroll data is performed by reviewing payroll reports.
  • Investigates and resolve exceptions noted from performance of validation control.
  • Leads the resolution of payroll disputes within 24 hour at most.
  • Ensures that resolved payroll disputes are adjusted next payroll cutoff.
  • Evaluate the validity of payroll disputes taking into account the policies of the company and the provisions of the Labor Code.
  • Explain to the employees the results of the evaluation of payroll disputes.
  • Ensures that non-regular compensation and allowances are properly approved before processing.
  • Ensures that payroll data is forwarded to Finance on a timely basis for recording to the general ledger.
  • Ensures that statutory data is forwarded to Finance Team to ensure timely and accurate remittance and payment of SSS, HDMF and PhilHealth contributions. Remittance should be done on or before the 10th of the succeeding month.
  • Ensures that the deductions mandated by Law are implemented.
  • Ensures that correct taxes on compensation are withheld and remitted before the 10th of the succeeding month.
  • Ensures that all bank accounts of new hires are updated in the payroll register.
  • Attend to, investigate and implement necessary actions to address escalated issues regarding employee inquiries and pay concerns.
  • Ensures that COE requests are processed on a timely manner.
  • Ensures that requests for BIR Form 2316 are processed on a timely manner.
  • Facilitate processing of BIR Form 2305 of all employees.
  • Compute salary increases and determine retroactive adjustments
  • Coordinate with relevant departments to verify payroll inputs if needed
  • Coordinate with the bank representative on payroll related matters such as but not limited to account numbers and employee information.
  • Prepare journal entries to record payroll transactions.


Other Responsibilities:


Final Pay Preparation

  • Ensures that final pay of resigned employees is properly approved before processing. Ensure that all accountabilities are deducted and final pay of resigned employees is processed within 30 days upon receipt of the clearance from the HRBPs
  • Ensure that the appropriate clearance has been obtained prior to releasing final pay to the resigned employees.
  • Review and approve all payroll related reports and final pay computation of all employees.
  • Release exit documents and final pay to resigned employees
  • Maintain final pay database


Report Generation

  • Preparation of Payroll Reports
  • Generate batch transaction reports of the encoded payroll data and reconcile them with duly approved payroll instruction forms and supporting documents.
  • Generate payroll reports on contributions and loan remittances to governments offices
  • Generate certificates of contributions and loan remittances to government offices including certificate of tax withheld upon employee request.
  • Perform other tasks and responsibilities assigned by Management.



  • Ensure that internal control procedures are performed and required documentation are complied with
  • Provide support during audit to establish compliance to defined policies and procedures
  • Conduct new hire orientation on payroll matters to provide information on how new hires could comply with company policies and procedures related to payroll.
  • Conduct focus group discussions with target participants to gather information related to payroll and timekeeping administration and develop recommendations for continuous improvement.
  • Perform other tasks and responsibilities assigned by Management.



  • Integrity
  • Customer Focus
  • Innovation
  • Communication and interaction skills
  • Quality orientation
  • Decision making
  • Report generation


Job Requirements/Qualifications:

  • Bachelor’s degree in a Finance related course
  • At least 5 years working experience in Payroll under Finance
  • With BPO experience


Security Roles and Responsibilities:

  • Understand and adhere to policies, guidelines and procedures pertaining to the protection of Information Assets, integrity of customer transactions, proper and ethical utilization of access privileges and resources provided to perform the role.
  • Undertake periodic information security training and other such training prescribed for the group in a timely manner.
  • Proactively report actual or suspected vulnerabilities or breaches in the confidentiality, integrity or availability of Information assets as per the Company’s Incident Reporting Process.

Physical Demands & Work Environment:


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Physical demands: while performing duties of job, employee will primarily be using a computer to complete his or her job functions as described above.  Sitting at a desk and typing for a consecutive amount of time may be required to complete his or her job functions as described above.  Lifting Employee talk, hear and read.
  • Requires mobility.
  • Requires the use of office equipment such as multi-line telephone systems, fax machine, telex, copy machine, computer and calculator.
  • Requires reaching up to 24 inches. Requires the ability to distinguish letters, numbers and symbols. Requires hand/eye coordination.
  • Requires the ability to work long hours and endure stressful conditions.
  • Ability to be extremely flexible.
  • Work environment:  Noise level in the work environment is within normal conditions
  • Work is performed in office environment.
  • Constant contact with staff and customers



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