Publicity Assistant - Putnam

Apply now »

Date: Jun 13, 2018

Location: New York, NY, US, 10014

Year: 2018

Company: Penguin Random House LLC 

Requisition ID: 20812 

The Putnam imprint at Penguin Random House is seeking a Publicity Assistant to support the Executive Publicity Manager and a Senior Publicist. This role is tasked with organizing the logistics of author tours, securing various media, and performing general administrative duties. The Publicity Assistant will work with a wide array of award-winning, bestselling franchise titles and is the ideal position for someone who is interested in learning how to manage publicity for high profile authors.


Specific responsibilities include:

  1. Coordinating travel and other essential arrangements for major author tours.
  2. Handling detailed tour and media schedules for campaigns.
  3. Responding to a variety of calls from media, authors, and booksellers, and communicating between related in-house departments.
  4. Coordinating and executing review copy mailings.
  5. Gathering and organizing press clips.
  6. Creating department reference documents pertaining to press kits, title assignments, budgets, and award submissions.
  7. Liasing with bookstores for author events.
  8. Processing invoices, maintaining title budgets on supervisor’s campaigns, and organizing department budgets.
  9. Performing online research to acquire publicity contacts and updating media lists.
  10. Coordinating logistics for meetings, including securing conference rooms, coordinating calendar schedules, preparing meeting materials, and taking notes.
  11. Providing general administrative support, including answering phones, taking messages, photocopying, filing, expense reporting etc.


Please apply if you meet the following minimum requirements:

  • Strong interest in book publishing and publicity
  • Excellent written and verbal communication skills
  • Strong follow-up skills
  • Ability to multi-task and prioritize in a deadlines driven environment
  • Strong organizational skills and attention to detail
  • Proficiency with Microsoft Word, Outlook and Excel


Salary for this position is $40,000. Full-time employees are eligible for our comprehensive benefits program. Please apply using our online application process, and please include your resume and cover letter.

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Media Publishing, Administrative Assistant, Book Publishing, Franchise, Publishing, Administrative, Research, Retail