Manager, Purchasing and Sustainability, Penguin Random House

Manager, Purchasing and Sustainability, Penguin Random House

Penguin Random House (PRH) Corporate Services is currently seeking a Manager, Purchasing and Sustainability to join their team. This integral role will report to and support the Vice President of Corporate Services. 

The manager will work and communicate well with both publishing and operational staff, as well as with vendors. The role offers an opportunity to grow, learn and develop given the strengths of the successful candidate. The Corporate Services Department provides essential services in support functions (office services, records retention, mailroom and messenger centers, reprographics/print shop, security, facilities, purchasing, real estate, conference services and travel, auto fleet) for our 300+ publishing imprints.

The ideal candidate will be detail-oriented; able to adapt to, fine-tune, and check that total figures and critical schedules tie out in excel reports; and perfect for someone who can take initiative with a discerning eye towards process and efficiency.

This hybrid position has in-office responsibilities, including but not limited to in-office meetings and daily ad hoc administrative projects. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NJ, CT, & PA).

Please apply using our ATS system by December 12, 2024, and include your resume and cover letter for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and look over our open-to-remote guidelines on our FAQs page.

The Role: 

• PURCHASING SUPPORT:  

• Manage pantry inventory and appliance orders and contract maintenance for headquarter office 

• Create purchase order numbers, place vendor orders, and perform goods receipt for mailroom and facilities department and one-off large projects 

• Allocate cost center codes for Autofleet claims and expenses, car purchase inquiries and new car lease documentation 

• Provide backup support for purchasing department inbox for corporate office 

• Provide backup support for Staples account and billing, business cards and stationary orders, paper orders, and newspaper and magazine subscriptions 

• Oversight and maintenance of purchasing department shared folders 

• FACILITIES CONTRACT AND ACCOUNTING SUPPORT:  

• Track copier lease billing and fleet copier contract maintenance 

• 1745 Broadway building cost center monthly reporting for variance analysis 

• Corporate Services cost center monthly reporting for variance analysis including overtime and outside personnel tracking for messenger service, mailroom, and security team 

• Track current and near-term extraordinary expenses and capital expenditures 

• Track Facilities and Mailroom staff services/hours for sublease tenants billback 

• Track Base Building construction and Tenant Improvement allowance costs for sublease tenants 

• Track Leasing Broker commission payments  

• Review Tenant Work Orders for sublease tenant related requests 

• BUILDING SUSTAINABILITY/GREEN INITIATIVES: 

• Act as point person for Corporate Services department for ESG and Green Committee (including completion of green certification classes) 

• Manage carbon audit data collection and annual reporting 

• Building waste diversion monthly reporting for 1745 Broadway office and Shelton, CT warehouse 

The Essentials: 

• A minimum of 3 years of experience in project management, purchasing, analysis, and accounting management.
• Prior office experience preferred. 
• Strong time management, organizational and prioritization skills. 
• Ability to work well under pressure and handle multiple responsibilities in a fast-paced environment. 
• Proficient computer skills including in Microsoft Office (Excel, Word, Outlook, and PowerPoint), Microsoft Teams, and Adobe Acrobat. 
• SAP experience preferred. 
• Proficient oral and written communication skills, with the ability to communicate effectively with employees across all levels of an organization.
• Professional and friendly manner on the phone, over email, and via other written correspondence.
• Ability to pay attention to detail is essential.
• Handle sensitive and complex issues in a professional, discrete, and objective manner. 

The salary for this position is $67,000-$73,000. All positions are currently eligible for annual profit award or bonus, subject to company results.  

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.<http://www.penguinrandomhouse.com/>

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Penguin Random House LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 274614