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Editorial Assistant, Viking Penguin

The Viking Penguin imprint of Penguin Random House has an exciting opportunity for an Editorial Assistant to join their team in a hybrid capacity. The Assistant will provide administrative and editorial support across an array of books including literary and upmarket commercial fiction, narrative nonfiction, and memoir. This position provides the opportunity to learn about the overall editorial process and the inner workings of a large publishing house.


Viking Penguin authors include Rebecca Makkai, Flynn Berry, Sarah Thankam Mathews, Phillip B. Williams, Bianca Bosker, and more.


Specific responsibilities include:


  1. Providing general administrative support including scheduling meetings, routing contract and payment requests, generating profit and loss statements, maintaining deadlines, executing mailings, filing expense reports, and fielding questions from authors and literary agents.
  2. Shepherding books through the publication process by formatting manuscripts for production, drafting transmittal memos and copyright forms, trafficking copyedits and page proofs, and liaising between authors and internal departments such as Publicity, Marketing, Production, Managing Editorial, and Design.
  3. Assisting in the acquisitions process by tracking incoming projects, reading and evaluating submissions, and writing rejection letters.
  4. Drafting title information sheets, descriptive copy, and reading group guides.
  5. Updating online metadata fields (description, author bio, reviews, etc.) for current, forthcoming, and backlist titles.


Please apply if you have the following qualifications:


  • Ability to prioritize multiple assignments in a fast-paced, deadline-driven environment
  • Excellent organizational skills and ability to be both efficient and detail-oriented  
  • Strong verbal and written communication skills
  • Ability to work both independently and collaboratively
  • Familiarity with and/or strong interest in the current literary landscape; being an avid reader of literary and upmarket commercial fiction, narrative nonfiction, memoir is a plus
  • Proven ability to use available resources to research and proactively problem-solve
  • Proficiency with Microsoft Word, Google Drive, Adobe Acrobat, and Microsoft Outlook
  • Prior office experience is required; prior experience within publishing is a plus


The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to company results. 

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at<>

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.



Company: Penguin Random House LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 266496

Date:  Mar 1, 2024

New York, NY, US, 10019

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Book Publishing, Drafting, Editorial Assistant, Administrative Assistant, Publishing, Engineering, Administrative, Research

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