Ad Promo Assistant - Penguin Publishing Group

Advertising & Promotion Assistant – Ad Trafficker and Project Management


We are seeking an Assistant to join the Advertising and Promotion department of Penguin Publishing Group, part of Penguin Random House. This individual will support the Executive Director of Advertising and Promotion with a wide-range of administrative, organizational, workflow-related, and project management-based responsibilities that involve interacting with a variety of other departments and advertising outlets. Working in the Berkley, Dutton, and Putnam imprints of the Penguin Publishing Group, this very hands on role will learn all about the book publishing and advertising industry in an exciting, fast-paced, and creative department.


Specific responsibilities include:

  1. Trafficking digital ads including collecting and confirming creative specs, liaising between creative team, ad ops and vendor, managing ad tags, and submitting ads to vendors
  2. Providing administrative support for the department and specifically Executive Director including creating purchase orders, coding, processing, and trafficking invoices, handling expense reports, etc.
  3. Acting as the point person for FMP/Airtable and ensuring projects are moving along according to workflows/timelines
  4. Providing support for initiatives that fall outside of the scope of standard day-to-day work


Please apply if you meet the following requirements:

  • Genuine interest in book publishing
  • Genuine interest in advertising and design
  • Advertising/ad trafficking or campaign management experience a plus
  • Exceptional organizational and proofreading skills and strong attention to detail
  • Excellent written and verbal communication skills
  • Project management and workflow skills, including the ability to create and adhere to timelines and move projects forward
  • Ability to work well under pressure
  • Proficient in all Microsoft suite tools, especially Excel
  • Knowledge of SAP, File Maker Pro, and Airtable a plus


Salary for the Assistant level is $45,000. Full-time employees are eligible for our comprehensive benefits program. To apply, please submit your cover letter and resume through our online application process.


Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.



Company: Penguin Random House LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 119943

119943Penguin Random House LLC 

Date:  Jan 11, 2021

New York, NY, US, 10019

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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