Accounts Payable Officer

As the world’s most global book publisher, Penguin Random House has a proud and successful record publishing a wide range of authors from Australia and around the world.

We are looking for a detail oriented Accounts Payable Officer to fill a vacancy in our busy Finance Team based in Scoresby working 5 days per week (3 days work from office, 2 days work from home). The Scoresby office will be relocated to Dandenong South around Sep 2025.

Reporting to the Finance Manager – This position supports the team with the shared services general accounts payable functions for Penguin Random House Australia and New Zealand. It includes ensuring that all supplier invoices, author advances and royalties, staff reimbursements and credit card transactions are paid and processed accurately in accordance with regulatory requirements, legislation, company policies and procedures.

Key Responsibilities:

• Creation and maintenance of new creditors.
• Processing of invoices.
• Shipment financial support. Supporting inventory invoices processing in system.
• Month end creditor statement reconciliations.
• Responding to creditor enquiries and internal requests for AP information.
• Processing supplier payments including the preparation of payment reports, finalising payments in the system, uploading payments into the bank and allocation of manual payments into the system.
• Providing guidance to the other accounts payable team members when needed.

The successful candidate will have:

• Minimum 3 - 5 years experience in AP end to end function.
• 3 way matching experience.
• Experience using an ERP system in a medium size organisation. Knowledge of Basware would be an advantage. Knowledge of shipping/stock invoices process would be an advantage.

You will also demonstrate the following:

• Strong attention to detail along with good problem solving skills. 
• Intermediate level of MS Word and Excel.
• Solid communication skills both written and verbal.
• Ability to build and maintain effective working relationships with multiple departments across a variety of levels within the business and externally.

If you are interested in this exciting opportunity, we invite you apply now. All applicants must include a resume and cover letter. Please note, due to the high volume of applications only successful applicants will be contacted.

Penguin Random House is the world’s largest trade book publisher, boasting an impressive list of authors from cherished favourites to future classics across many genres and platforms. In Australia and New Zealand, we are proud to work with the most talented writers, thinkers and achievers and publish a diverse range of local and international voices. We are the leading publisher distributing books across Australia and New Zealand, focusing on speed and reliability to reach our customers and bring the very best books to readers everywhere. Our 400+ creative and passionate people from various backgrounds and experiences work together to uphold our reputation for excellence and clear commitment to service throughout the entire publishing process, and help us to achieve exceptional results. More information can be found at https://www.penguin.com.au/ and https://www.penguin.co.nz/.

Penguin Random House is committed to providing a workplace and culture that values diversity and inclusion across all levels of the business. We recognise and acknowledge the contribution of people with diverse backgrounds, experiences and perspectives. This includes, however is not limited to, differences in gender, age, disability, ethnicity, religion, sexual orientation and family status.

Company: Penguin Random House Australia Pty Ltd 

Country: Australia 

State/Region: Victoria 

City: Scoresby 

Postal Code: 3179 

Job ID: 279841