German Speaking Administrative Assistant

We are seeking a detail-oriented and proactive German Speaking Administrative Assistant to join our team. The successful candidate will play a vital role in supporting day-to-day administrative processes, with a strong focus on personnel onboarding/offboarding, travel cost planning, and invoice handling. Proficiency in German is essential for this role.

Key Responsibilities:

• SCL Process Management (Starter-Changer-Leaver):
  Coordinate and administer the end-to-end onboarding, internal transfer, and offboarding processes for employees, ensuring compliance with company policies and timelines.
• Travel Cost Planning:
  Assist with planning and budgeting for employee travel, ensuring compliance with corporate travel policies and accurate cost forecasting.
• Invoice Processing via SAP:
  Utilize standard SAP workflows to process low-cost invoices, ensure proper documentation, and support prompt payment to vendors.
• Authorization Requests:
  Manage system access and authorization requests, ensuring appropriate approvals are in place for various business needs.
• Administrative Coordination:
  Provide general administrative support, including document preparation, scheduling support, and internal communications as needed.

Required Qualifications:

• Fluent spoken and written German and English language: Required for communication across our international locations.
• Proven experience in an administrative or operations support role, ideally within a corporate environment.
• Experience handling employee lifecycle processes (onboarding, transfers, offboarding).
• Familiarity with travel and expense systems is a plus.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to work independently and handle multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

We offer:

• Monthly gross salary from 1600 to 2200 EUR, depending on your level of expertise. 
• Hybrid way of working with cozy office space in the center of Riga, when needed, and flexible working hours opportunities, based on your own preferences.
• Family-oriented company values and healthy attitude towards work and life balance - granting additional 4 vacation days, birthday leave, "Happy Land" space in the office for children, etc. 
• Individual development and learning plan, including yearly budget for external training.
• Necessary essentials – health insurance with dental services and sports coverage.
• Possibility to work in mutual trust and positive team environment, to be creative and improve working flows by self-initiatives. 
• Friendly, multicultural and cooperation orientated colleagues.

About us

Arvato Systems is an international IT specialist that supports major companies in Digital Transformation. We stand for strong industry knowledge, in-depth technology expertise and a clear focus on customer requirements. Working as a team, we develop innovative IT solutions, transition our clients into the Cloud, integrate digital processes, and take on IT systems operation and support. As part of Bertelsmann, we are built on the solid foundations of a German global corporation. At the same time, we rely on our strong strategic partner network with top international players such as AWS, Google, Microsoft and SAP. We make the digital world easier, more efficient and more secure and our customers more successful. 

We Empower Digital Leaders. arvato-systems.com

At the heart of our company is the well-being of our employees and the planet, which we believe go hand in hand. Thats why we provide our team with the tools and environment they need to thrive, ensuring that every team member feels valued and respected. In our inclusive workplace, diversity is not just celebrated but is a cornerstone of our success!

Moreover, our commitment to sustainability and social responsibility is evidenced by our Family Friendly certification from SIF, Green Office recognition and commitment from WWF, and our adherence to Latvias Inclusion and Diversity charter.

We look forward to receiving your application.

Received application information is treated as highly confidential and will only be used for recruitment process of this position. Data submitted will be secured and processed only for the purpose of recruitment and shall be deleted after its conclusion. For more information, please click here.

Company: SIA Arvato Systems Latvia 
Country: Latvia 
State/Region: Riga 
City: Riga 
Postal Code: LV-1013 
Job ID: 279992