Senior Registrar Specialist

Alliant International University is a professional practice University committed to excellence in four areas:  Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement.  The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations.  Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues.  Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:
Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

 Our Vision:
An inclusive world empowered by Alliant alumni.

The Senior Registrar Specialist, under the supervision of the University Registrar, is expected to apply a wide range of experience, knowledge and expertise to perform comprehensive Registrar services, including systemwide course scheduling and/or university catalog maintenance and development. This position requires a thorough understanding of university policies, procedures and academic program requirements in order to provide accurate guidance to academic leadership and student support staff, troubleshoot potential system issues, and support the university’s overall mission.

Starting Salary: Non-exempt position at $28.21 an hour ($55,000 annualized) based on experience and geographical location.

Minimum Qualifications:

Education: Bachelor’s degree (BA/BS) from an accredited college or university. A master’s degree is preferred.

Experience: Three (3) year prior experience in a Registrar’s Office or equivalent. Prior scheduling/project management experience preferred.

Certifications, Licenses, etc.: None.

Skills:

•              Intermediate computer skills, especially with Microsoft Office and extensive experience with student data systems, preferably Anthology Student (formerly CampusNexus Student).

•              Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse backgrounds.

•              Excellent oral and written communications skills.

•              Ability to work effectively as a team player; highly motivated, focused and results oriented.

•              Ability to exercise discretion and tact in all interpersonal contacts, and to always maintain confidentiality.

•              Ability to manage and prioritize multiple tasks according to required deadlines and maintain composure under high stress conditions and heavy workloads.

•              Ability to be optimistic, positive, and supportive in all interactions with others.

•              High level of accuracy and attention to detail.

•              Complex critical thinking and problem solving.

•              Capacity to learn quickly and retain detailed knowledge of university policies, procedures, and programs.

•              Ability to share knowledge and train others.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

•              Coordinate university catalog update process across multiple academic and administrative departments.

•              Evaluate, monitor, and publish changes to university catalog within established deadlines.

•              Follow up with academic leadership as needed to ensure approved curriculum and policy changes are accurately reflected in the university catalog.

•              Collaborate with academic leadership and support staff to identify and implement course scheduling process improvements to increase accuracy and efficiency, and to establish and communicate course schedule deadlines.

•              Maintain the systemwide course schedules, including, but not limited to, entry of systemwide course schedules, canceling and adding courses, modifying, or updating existing courses (in coordination with Academic Program Coordinators), and processing independent studies.

•              Ensure that schedule changes have appropriate approvals from both an academic and financial perspective.

•              Coordinate with IT and facilities to ensure classrooms are assigned in a timely manner.

•              Utilize system resources and reporting tools to help optimize class sizes and to ensure accuracy of schedules.

•              Troubleshoot problems with the course schedule: identify and correct errors and resolve scheduling conflicts.

•              Interface with students, alumni, faculty, and staff on complex registrar related inquires.

•              Support critical recurring processes including student satisfactory academic progress and ensuring compliance with attendance and enrollment policies.

•              Provide registrar’s office support, including but not limited to helping to monitoring the registrar inbox, processing, and responding to emails, building program versions, completing degree audits, following up with students and advisors as needed to resolve issues, posting degrees, and ordering diplomas.

•              Assist with answering of phones, scanning of documents, and filing as needed.

•              Perform other related tasks, duties and responsibilities as required, assigned, or directed.

Supervisory Responsibility:

Direct Reports: None.

Indirect Reports: None.

Contact Responsibility:

Internal: Interacts with supervisor to receive direction and instructions and/or review of work results. This position will work closely with academic support staff. The Senior Registrar Specialist will interact with a variety of individuals at all levels of the institution.

External: Limited external contact, generally with alumni.

Primary Work Location, Hours & Travel Requirements:

Office Location: On Campus or remote.

Work Hours: Standard office hours, this is a 37.5-work week.

Travel: None.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature

changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment.

Physical Requirements:

Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.

Compliance:

•              Responsible to perform all work in a manner that complies with the organization policies, applicable regulations, applicable standards of professional performance, or other recognized laws or requirements as these policies, regulations, standards, laws, or requirements relate to the position.

•              Responsible to participate and support in the organizational compliance activities and to take appropriate action in reporting issues related to compliance.

•              Responsible to perform all duties and responsibilities in a manner that complies with the Alliant International University Mission, Values, and Pillars, if applicable.

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:
Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.
Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at humanresources@alliant.edu or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees  and Applicants. This notice is about the collection and use of your personal information.  We encourage you to read this notice carefully.  

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc. 

Country: United States of America 

State/Region: California 

City: San Diego/Remote 

Postal Code: 92131 

Job ID: 269646