Records Specialist II (Remote)

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence, and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal is to equip students with the competencies they need to effectively practice in the professional setting, provide public benefit and make an impact in their communities by addressing major contemporary social issues.

Our Mission: Alliant International University prepares students for professional careers of service and leadership and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision: An inclusive world empowered by Alliant alumni.

Our IMPACT Values:

• Inclusion: We value and engage the rich diversity of the Alliant community.
• Mentoring: We provide guidance and create enabling environments for success.
• Passion: We bring enthusiasm, creativity, and authenticity to our work.
• Accountability: We act with integrity and responsibility in all we do.
• Communication: We are responsive, transparent, and respectful in our interactions.
• Teamwork: We collaborate to develop innovative solutions for our community.

Position Summary:

The Records Specialist II, under the direction of the Assistant University Registrar, is responsible for a variety of registrar support duties including, but not limited to: registration processing, degree audits, student record updates, Clearinghouse verifications, diploma ordering, and assisting with course scheduling.

Starting Salary: $23.58 an hour ($46,000 annualized), Full-Time

Benefits: Excellent benefits including: 401K, Health Insurance, Dental Insurance, Vision Insurance, Health Care & Dependent Care Flexible Spending Accounts.

Minimum Qualifications:

Education: Bachelor’s degree from an accredited college or university, or an equivalent combination of education and experience.

Experience: Two (2) years prior experience in a Registrar’s Office or equivalent.

Certifications, Licenses, etc.: None.

Skills:

•             Intermediate computer skills, especially with Microsoft Office and have experience with student data systems, preferably Anthology Student (CNS).

•             Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.

•             Excellent oral and written communications skills and must be able to prioritize the required workload.

•             Proven ability to work effectively as a team player; highly motivated, focused and results oriented.

•             Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times.

•             Ability to manage multiple tasks according to required deadlines and maintain composure under high stress conditions.

•             Ability to be optimistic, positive and supportive in all interactions with others.

•             High level of accuracy and attention to detail.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

•             Serves as primary point of contact for Campus Directors and advisors at various campuses for Registrar support services.

•             Sets up and performs final degree audits for students at selected campuses/programs, posts degrees, orders and distributes diplomas for current graduates and alumni.

•             Provides enrollment and degree verification letters for students and alumni.

•             Fulfills transcript and DegreeVerify requests submitted through the National Student Clearinghouse.

•             Assists with attendance compliance monitoring and enforcement.

•             Assists with recurring Registrar processes (e.g. AWOL, Dean’s List, re-entries, academic absence requests, withdrawals, transfer credit, waivers, registration).

•             Assists with annual Cal Grant GPA verifications.

•             Learns and provides guidance on curriculum and other program requirements for various campuses/programs, in addition to all university-wide policies.

•             Answers registrar related questions for student, staff and alumni.

•             Assists with ensuring accurate entry and update of course schedules into CNS, working closely with Senior Registrar Specialist, Deans, Program Directors and academic support staff.

•             Updates registrar forms online as directed by the Assistant University Registrar.

•             Performs other related tasks, duties and responsibilities as required, assigned or directed.

Supervisory Responsibility:

Direct Reports: None.

Indirect Reports: None.

Contact Responsibility:

Internal: Interacts with supervisor to receive direction and instructions and/or review of work results. This position will work closely with academic support staff. The Records Specialist II will interact with a variety of individuals at all levels of the institution.

External: Limited external contact, generally with alumni.

Primary Work Location, Hours & Travel Requirements:

Office Location: On Campus or remote.

Work Hours: Standard office hours.

Travel: None.

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification).  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:

Anti-Discrimination Policy:  Alliant International University prohibits unlawful discrimination, harassment or retaliation in its

educational programs, services and activities, and in employment practices, including but not limited to internal promotions,

training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and

in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, 

marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy,

veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other

characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the

diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other

underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will

conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis.  Offers of employment are contingent

upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which

are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at

hrstaff@alliant.edu or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees

and Applicants.  This notice is about the collection and use of your personal information.  We encourage you to read this notice

carefully.  

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education

Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age

Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc. 

Country: United States of America 

State/Region: California 

City: San Diego 

Postal Code: 92131 

Job ID: 276901