Records Specialist I

Alliant International University is a professional practice University committed to excellence in four areas:  Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement.  The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations.  Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues.  Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:
Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision:
An inclusive world empowered by Alliant alumni.

Position Summary:

The Records Specialist I, under the direction of the Assistant University Registrar, is responsible for transcript processing, responding to inquiries regarding transcripts, making student record updates and assisting with other general Registrar tasks.

The successful candidate will be dedicated to providing quality service to all constituencies of Alliant International University. The incumbent will exhibit the highest professional standards and ethical principles and will be committed to the tenets of Alliant's Mission and Vision.

Starting Salary: $20.00 an hour, non-exempt, Part-time, 19 hours a week.

Minimum Qualifications:

Education:  Bachelor’s degree or an equivalent combination of education and experience.

Experience: Minimum one-year prior experience in a Registrar’s Office or equivalent.

Certifications, Licenses, etc.: None.

Skills:

•              Intermediate computer skills (MS Excel, Access, Outlook, Publisher) Prior Anthology (CampusNexus) experience highly desirable. Excellent interpersonal and customer service skills. Must have the ability to work in a high-volume environment with acute attention to detail, and have the ability to prioritize the workload without constant supervision.

•              Proficient with Microsoft Office Suite, Outlook or other comparable software. Ability to quickly master software needed to execute job functions.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

•              Process transcript requests, including interface with the National Student Clearinghouse to retrieve and process transcript orders placed through their service.

•              Respond to inquiries about how to order transcripts and transcript status.

•              Help with troubleshooting common transcript issues.

•              Process routine student record update requests, including change of address, ensure accurate entry into the student information system.

•              Assist with timely and accurate fulfillment of enrollment, degree and other types of verification requests.

•              Assist with scanning of documents and filing as needed.

•              Perform other related tasks, duties and responsibilities as required, assigned or directed.

Supervisory Responsibility:

Direct Reports: None.

Indirect Reports: None.

Contact Responsibility:

Internal: External.

Primary Work Location, Hours & Travel Requirements:

Office Location: On Campus.

Work Hours: Within standard office hours.

Travel: None.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment.

Physical Requirements:

Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.

Compliance:

•              Responsible to perform all work in a manner that complies with the organization policies, applicable regulations, applicable standards of professional performance, or other recognized laws or requirements as these policies, regulations, standards, laws or requirements relate to the position.

•              Responsible to participate and support in the organizational compliance activities and to take appropriate action in reporting.

issues related to compliance.

•              Responsible to perform all duties and responsibilities in a manner that complies with the Alliant International University Mission, Values, and Pillars, if applicable.

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification).  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:

Anti-Discrimination Policy:  Alliant International University prohibits unlawful discrimination, harassment or retaliation in its

educational programs, services and activities, and in employment practices, including but not limited to internal promotions,

training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and

in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, 

marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy,

veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other

characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the

diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other

underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will

conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis.  Offers of employment are contingent

upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which

are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at

hrstaff@alliant.edu or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees

and Applicants.  This notice is about the collection and use of your personal information.  We encourage you to read this notice

carefully.  

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education

Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age

Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc. 

Country: United States of America 

State/Region: California 

City: San Diego 

Postal Code: 92131 

Job ID: 276124