Clinic Coordinator: Part-time

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence, and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal is to equip students with the competencies they need to effectively practice in the professional setting, provide public benefit and make an impact in their communities by addressing major contemporary social issues.

Our Mission: Alliant International University prepares students for professional careers of service and leadership and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision: An inclusive world empowered by Alliant alumni.

Our IMPACT Values:

• Inclusion: We value and engage the rich diversity of the Alliant community.
• Mentoring: We provide guidance and create enabling environments for success.
• Passion: We bring enthusiasm, creativity, and authenticity to our work.
• Accountability: We act with integrity and responsibility in all we do.
• Communication: We are responsive, transparent, and respectful in our interactions.
• Teamwork: We collaborate to develop innovative solutions for our community.

Position Summary:

The Clinical Coordinator under the general direction of Clinic Director in Los Alamitos provides administrative / office support for the Alliant Couple and Family Clinic. The successful candidate will provide high quality service to all constituencies of Alliant International University. The incumbent will promote transparency and clarity, will exhibit the highest professional standards and ethical principles and will be committed to the tenets of the University’s Mission and Vision.

Starting salary: $27 an hour ($10,530 annualized, Part-time 15 hours bi-weekly).

Minimum Qualifications:

Education: Bachelor’s Degree from an accredited four-year college or university

Experience: Experience in managing a small office environment.

Certifications, Licenses, etc.: Live Scan required in addition to standard University background check. Valid California driver’s license and automobile insurance. Required to serve as Department of Justice custodian of records for LiveScan results.

Skills:

•    Proficient computer skills, including proficiency with Microsoft Office programs, Google Drive and Calendar
•    Experience with audio visual equipment, specifically, cameras for photos and recording videos preferred.
•    Individual must possess superior interpersonal oral and written communication skills.
•    Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background;
•    Proven ability to work effectively as a team player; highly motivated, focused and results oriented.
•    Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times.
•    Ability to maintain composure under high stress conditions.
•    Must possess the skills to prioritize a wide variety of assignments and perform numerous tasks in a fast-paced, service-oriented campus environment.
•    Demonstrated experience working independently, exercising professional judgment, and taking initiative is critical.
•    Ability to manage large interacting systems with differing levels of education and expertise.
•    Manage crises situations both clinically and between and among team.
•    Experience in managing a small office environment.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Financial Operations Assistance, including.
  • Expense reports and purchasing.
  • Cash and Check Settlements: Distribution of cash and checks to Student Business Services.
  • Managing onboarding process of clinic employees and trainees/interns (coordinating with the University as needed).
  • Petty Cash: Maintain clinic account by managing funds and completing reconciliations.
• Provide front desk/phone support for clinic.
• Provide coordination between therapists and supervisors.
• Clinical intake manager, including assigning intakes to trainees/interns, setting fees, completion of forms for case files and recruitment of clients for the clinic, assist supervisors with assignment of Trainees/interns, manage schedule rotation in compliance with contractual obligations for client contact hours for practicum students.
• Perform other related tasks, duties and responsibilities as required, assigned, or directed.

Supervisory Responsibility:

Direct Reports: None.

Indirect Reports: None.

Contact Responsibility:

Internal: Interact with supervisor to receive direction and instructions and/or review of work results. This position works closely with colleagues in multiple departments (i.e., clinical training coordinators, branch directors, etc.) to support both students and colleagues in achieving student success and department goals.

External: Contracted agencies, as applicable.

Primary Work Location, Hours & Travel Requirements:

Office Location: Clinic.

Work Hours: Standard office hours, occasional evenings or weekends may be required.

Travel: Occasional.

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:
Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.
Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at humanresources@alliant.edu or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants. This notice is about the collection and use of your personal information.  We encourage you to read this notice carefully.

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc. 

Country: United States of America 

State/Region: California 

City: Los Alamitos 

Postal Code: 90720-6515 

Job ID: 279678