Marketing and Communications Assistant

Marketing and Communications Assistant (Quadrille)

Quadrille is hiring for a Marketing and Communications Assistant to create awareness of and engagement with our books and authors to drive sales. We are looking for someone to provide administrative support for the marketing and communications team to facilitate the smooth running of the department, who has a keen interest in the books we publish.

The role

The role of a Marketing and Communications Assistant involves creating awareness and engagement with books and authors to drive sales. This includes supporting marketing campaigns, managing social media accounts, and assisting with event planning. Additionally, the assistant provides administrative support to the marketing and communications team, ensuring the smooth operation of the department by handling tasks such as scheduling, coordinating meetings, and maintaining records.

Key responsibilities:

 Department – general

• Maintenance of the monthly calendar for Quadrille social accounts
• Creation of posts and briefing of assets
• Researching potential brand partnerships and influencers to build and maintain our databases
• Reporting on social media activity (eg. Weekly social alerts, influencer mailing round ups)
• Monitoring competing accounts to promote innovation and best practice in this area
• Assisting with email marketing, including sending extracts over to the Happy Foodie team 
• Assisting with the company website updates
• Working with the Marketing Designer on the creation and uploading of A+ content to Amazon.co.uk, .com and .com.au
• Occasional support with preparation of trade sales catalogues and presentations
• Coordinating pack shots of the books.

Department – Campaign Support

• Creation of social timelines and assets for Trend campaign authors
• To act as point of contact for Trend campaign author queries, supplying social timelines and assets. Respond to reactive PR requests.
• Sending out invites, booking travel, helping to set up and attending author events
• Dispatching review and influencer copies and samples to partners, including liaising with campaign teams
• Support the Senior Managers with sending extracts to press.

Administrative Support to Team

• Updating and maintaining departmental budget sheets, raising and coding purchase orders or invoices
• Administrative support with departmental reporting
• Arranging meetings, booking meeting rooms, organising refreshments, and taking minutes
• General administrative assistance to the team as required
• Creating and manage seasonal materials on Box links
• Adding review quotes, awards and campaign styles to Biblio
• Tracking and collating press clippings
• Circulating weekly campaign updates

• Sending out weekly Waterstones grid

What you’ll bring

Essential criteria:

• Demonstrates creativity and innovative thinking.
• Exhibits flexibility and adaptability in various situations.
• Possesses strong numerical skills and curiosity.
• Open-minded and organised, contributing to team dynamics.
• A team player who shows initiative and offers diverse perspectives.
• Excellent communication skills.
• Strong interpersonal skills.
• Effective presentation skills.
• Demonstrates good time management abilities.
• Shows a keen interest in the broader publishing and marketing sectors.
• Proactive and reactive, capable of meeting deadlines.
• Skilled in managing stakeholder relationships effectively.

Disability Confident

If you have opted into our disability confident scheme, the above are the essential criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on 9th June.  As part of your cover letter, please also include a paragraph of no more than 300 words, explaining your passion for non-fiction with focus on Quadrille’s books.

1. Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
2. Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.
3. We anticipate a two-stage interview process which will include a virtual first-stage interview and in-person second stage interview. We are happy to discuss this further with you throughout the recruitment process.

Salary

£27,500 plus benefits.

What you can expect from us

Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Hybrid working

While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect the successful candidate to work from our London-based office a minimum of three days per week (two of them being Tuesdays and Wednesdays), and offer two days per week to work remotely.

About Penguin

We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

The recruitment process

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. The essential criteria for this role are listed as part of the ‘What you’ll bring’ section. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: Quadrille Publishing Limited 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: SW11 7BW 

Job ID: 280305