HR Coordinator

Date: Jan 3, 2019

Location: Louisville, KY, US, 40229

Year: 2019

Company: Arvato Digital Services LLC 

Requisition ID: 28951

Position Summary:

The HR Coordinator will provide outstanding internal customer service to Arvato and agency employees by answering employee questions about benefits, attendance, payroll, etc. HR Coordinator will perform general HR administrative tasks for the local site while working on project teams and projects across the North American SCM business.

Overall Responsibilities:

  • Serve as general HR point of contact to assist in answering day to day employee questions
  • Assist Payroll team with payroll processing and employee inquiries.
  • Enter Confidential Personnel data into HRIS systems (UltiPro and Kronos)
  • Assist with HR reporting
  • File and organize confidential employee documents as required
  • Support weekly New Hire Orientation by preparing employee paperwork, data entry of employee information, administering facility badges, and other on-boarding tasks
  • Assist with hourly/non-exempt recruiting
  • Assist with coordination of workers compensation administration, leaves of absence, AAP/EEO administration
  • Tracks and schedules mandated employee training
  • Coordinate employee activities that promote employee engagement
  • Participate on NA and local project teams
  • Handle administrative tasks when internal and customer meetings are scheduled and executives visit the facility
  • Other duties as assigned



  • High School Diploma or equivalent required. Associate degree in Human Resources preferred.
  • 1-2 years of Human Resource experience
  • Previous experience in a distribution or manufacturing environment preferred


Knowledge, Skills & Abilities:

  • Excellent verbal and written communication skills, strong interpersonal skills.
  • Demonstrate active listening skills
  • Ability to work in a dynamic, fast-paced, constantly changing environment
  • Proven bias for action, pro-active and solutions orientation
  • Experience with HRIS systems
  • Organizational and planning skills, including ability to: prioritize work, handle multiple tasks simultaneously, set goals and enforce deadlines, while maintaining flexibility to reassess and prioritize goals
  • Ability to maintain accurate and detailed records
  • Computer system proficiency in MS Suite of products
  • Experience handling confidential material professionally
  • This HR department supports a fulfillment center that is open 7 days per week. Occasional requests to work different hours may be requested to assist with other shifts. Working hours could exceed 40 hrs per week at times and require flexibility; notice will be provided if this is required.



Standard General Security Roles and Responsibilities          


  • Understand and adhere to policies, guidelines and procedures pertaining to ethics and compliance, the protection of Information Assets, integrity of customer transactions, proper and ethical utilization of access privileges and resources provided to perform the role. Fully comply with all provisions of the Company Code of Conduct, Acceptable Use Policy and Confidentiality Agreement.
  • Protect company assets, systems, proprietary and confidential information in accordance with arvato Confidentiality policy and Corporate Information Security Policies and Procedures.
  • Proactively report actual or suspected ethics and compliance violations, vulnerabilities, security incidents and breaches in the confidentiality, integrity or availability of Information assets as per the Company’s Incident Reporting Process.
  • Process personal data, client data and employer business specific data in accordance with customer contracts, company guidelines and federal and state requirements.

About our company:
Arvato - the spirit of solutions!

We at Arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, high-tech, telecommunication, networking and industrial sectors. With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets.

Arvato is a part of Arvato AG/ Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world. Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media. Arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA.

Nearest Major Market: Louisville

Job Segment: Telecom, Telecommunications, Payroll, HR, Supply Chain Manager, Technology, Finance, Human Resources, Operations