Executive Assistant, Random House

Executive Assistant, Random House

Random House is the proud home of the world’s most acclaimed storytellers, thought leaders, and innovators. Our imprints include Ballantine, Bantam, Delacorte, Del Rey, The Dial Press, The Modern Library, Random House, One World, Hogarth, Crown, Currency, Clarkson Potter, Ten Speed Press, Harmony, Rodale, Convergent, WaterBrook, and Multnomah.


Reporting directly to the division President & Publisher and Director of Strategic Projects, the Executive Assistant holds the following responsibilities:


For consideration, applications for this position must be submitted by 5:00 pm, August 3, 2021.


The Role:

  • Extensive calendar and schedule maintenance for the president/publisher, including development and coordination of travel itineraries
  • Chiefly responsible for all daily correspondence via telephone, e-mail, and physical mail with internal staff, authors, agents, and business partners
  • File and maintain travel and entertainment (T&E) expense reports for both weekly and monthly expenditures
  • Compile and distribute weekly sales and title performance grids
  • Provide additional administrative support for the President & Publisher, including  benefits administration, Internet research, and trafficking correspondence between departments
  • Maintain and report human resources data to corporate human resources representatives
  • Proficient event planning skills (annual events, personal occasions, conventions, seminars, large meetings)
  • Maintain extensive client database (over 2,000 contacts across several industries)
  • Review and respond to incoming literary submissions and résumé inquiries
  • Work with Director of Strategic Projects on research, agendas, and presentation materials for President’s meetings


The Essentials:

  • Attention to detail
  • Discretion regarding confidential materials
  • Organizational skills and the capability to prioritize and navigate competing deadlines
  • Effective interpersonal communication skills
  • Resourcefulness and ability to anticipate needs
  • Strong follow up skills and the dexterity to manage a busy inbox and multiple calendars
  • Able to work both independently and as a member of a team
  • Capability and interest in learning new applications


The Applications (Intermediate/Proficient Preferred):

  • Outlook
  • Word (proficient), Excel (basic administrative functions), PowerPoint (light)
  • Adobe Acrobat
  • SAP (preferred, but not a requirement. Training Available)


Full-time employees are eligible for our comprehensive benefits program, kindly include your cover letter and resume in our application system.


Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off. 


Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at http://www.penguinrandomhouse.com/.
Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.



Company: Penguin Random House LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 161202

Date:  Jul 21, 2021

New York, NY, US, 10019

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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