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Digital Operations Assistant (Invoicing) - PRH Audio

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Date: Feb 17, 2018

Location: New York, NY, US, 10019

Year: 2018

Company: Penguin Random House LLC 

Requisition ID: 14536 

Penguin Random House Audio seeks a Digital Operations Assistant to work within the divisional Operations team, primarily supporting the financial aspects of audio production. This division publishes approximately 1000+ titles per year across multiple formats and genres, and the Digital Operations Assistant will be responsible for coding and processing all invoices while liaising with Accounts Payable and outside vendors. This is an exciting opportunity to learn about audio publishing and to work with a diverse range of genres.


Specific responsibilities include:

  • Work with the audio producer teams in NYC and LA locations to code and process all recording production invoices from freelancers and vendors.
  • Coordinate with Accounts Payable, producers, and freelancers to set up freelancers in the accounts payable system, and with ACH payments. Requires the ability to understand domestic and international tax forms, and banking information, as well as the need for discretion when handling personal financial information.
  • Process paperwork for check requests and wire transfers.
  • Troubleshoot invoice and vendor problems, including investigation and follow-up on late invoice payments, and invoices or vendor forms that require corrections.


The ideal candidate will have the following qualifications:

  • Interest in finance and accounting operations preferred. 
  • Strong organizational and communication skills with the ability to work independently on a large volume of deadline-driven projects and also work as part of a team.
  • Attention to detail and the ability to work efficiently a must.
  • Diplomatic approach to problem-solving and the ability to deal with challenging situations professionally and patiently.
  • Strong PC skills, including proficiency with Excel and ability to learn internal systems (SAP, FMP).
  • Interest in books and the publishing industry preferred but not required.


This salary for this position is $40,000.  Full-time employees are eligible for our comprehensive benefits package.  Please submit a cover letter and resume to be considered for this opening.


Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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