Advertising and Promotions Assistant/Coordinator

Date: Nov 7, 2018

Location: New York, NY, US, 10014

Year: 2018

Company: Penguin Random House LLC 

Requisition ID: 25430 

We are seeking an Assistant or a Coordinator to join the Creative Marketing Services (CMS) department in Penguin Random House. This individual will support the Executive Director of Advertising & Promotions with a wide-range of administrative, organizational, workflow-related, and project management-based responsibilities that involve interacting with a variety of other departments. Working in the Viking, Penguin Books, Riverhead, and Penguin Press imprints of the Penguin Publishing Group, this role will learn all about the book publishing industry in an exciting, fast-paced, and creative department.


Specific responsibilities include:

  1. Operating as a project manager within the design request software by fielding requests from the marketing, publicity, and managing editorial departments, moving requests forward, supplementing with additional information, routing, and maintaining timelines.
  2. Liaising information between the CMS department and other internal departments related to all projects and assignments.
  3. Organizing presentation run-throughs, booking rooms, and contacting attendees for scheduling.
  4. Providing administrative support for the department including creating purchase orders, coding, processing, and trafficking invoices, handling expense reports, etc.


Please apply if you meet the following requirements:

  • Genuine interest in book publishing and creative marketing services; at least 1 year of related experience to be considered at the Coordinator level
  • Excellent organizational skills and strong attention to detail
  • Excellent written and verbal communication skills
  • Project management and workflow skills, including the ability to create and adhere to timelines and move projects forward
  • Ability to work well under pressure
  • Proficient in all Microsoft suite tools, especially Excel
  • Knowledge of SAP and FileMaker Pro a plus


Salary for the Assistant level is $40,000. Full-time employees are eligible for our comprehensive benefits program. To apply, please submit your cover letter and resume through our online application process.

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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