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Administrative Assistant - Ebook Development & Operations

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Date: Feb 10, 2017

Location: New York, NY, US, 10019

Status: Open Position

Company: Penguin Random House US 

Requisition ID: 5202 

The Ebook Development & Operations group is seeking to fill the position of Administrative Assistant to support the VPs who manage this team. We are looking for an individual who can provide support and assistance in the daily operations of their offices and the broader group.


The Assistant must be able to manage a diverse range of responsibilities including, but not limited to: independent calendar management, meeting setup including telepresence operation, occasional catering, agendas, minutes, and action items. The Assistant also supports the broader team by coordinating travel arrangements as needed, occasional office move coordination, handling expense reports, coding invoices, maintaining hardware inventory and generating monthly reports.  The Assistant will additionally assume ownership of certain other non-administrative functions and projects that are integral to the team’s work such as ebook testing, coordinating training and other tasks on request.


Job requirements


Candidates should have a minimum of 2 years administrative or comparable work experience ideally in a publishing and/or operations environment. Must be extremely computer literate and comfortable learning new software.


This position represents the VPs of Ebook Development & Operations as well as the larger team to the rest of the company and must possess a friendly, helpful disposition and a sense of humor.

Successful candidates will be happy performing normal administrative duties for the VPs and other senior team members, while also demonstrating the ability to take initiative and exercise independent thinking where needed. Excellent organizational skills and attention to detail are required. Candidates must also have the ability to manage multiple projects simultaneously and set priorities accordingly. Proficiency in all Microsoft Office programs and comfort using a Mac are necessary.  



The ideal candidate will possess the following skills:

  • Ability to juggle multiple projects, tasks, and requests at once
  • Professional and effective communication style that fosters relationship building with management and employees at all levels within the organization as well as with external clients and contacts
  • Strong writing skills
  • Ability to work both independently and as part of a team
  • Excellent organizational skills, follow-through, and resourcefulness
  • Technical savvy


Salary for this position is $35,500.  Full-time employees are eligible for our comprehensive benefits program. Please apply using our online application process.


Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Operations Manager, Developer, Secretary, Administrative Assistant, Operations, Technology, Administrative

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