Administrative Assistant - Audio

<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">The Penguin Random House Audio Publishing Group is seeking an organized and detail-oriented Administrative Assistant directly supporting the President & Publisher and the SVP, Strategic Business Planning. The Administrative Assistant will have a wide range of responsibilities ranging from maintaining general organization of the office to liaising with agents, authors, and editors on behalf of the President.


<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">As the premier publisher in the audiobook industry, Penguin Random House Audio is dedicated to producing top-quality fiction and nonfiction audiobooks written and read by the best in the business. Our audiobooks have won 16 GRAMMY® Awards, 94 Audie® Awards, and 21 Odyssey Awards and Honors.  This team is expanding into Spanish language audiobooks and original audio publishing. 


<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">This<span style="font-family:"Calibri",sans-serif"> position provides an excellent opportunity to learn about the inner workings of a fast-paced and growing audio publishing team!


<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">The Administrative Assistant:

  1. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Maintains calendar (including outside appointments, meetings, lunches, dinners, events, etc.) and ensures that meetings in the President’s Office run effectively and on time each day.
  2. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Tracks daily, weekly, and long-term priorities for President, and the SVP, Director, and amends the schedule to suit those priorities.
  3. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Prepares for meetings or presentations (running reports, creating slides, gathering information, etc.).
  4. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Provides general administrative support including processing expenses, tracking invitations and charitable requests, ordering supplies and books, sending and receiving packages, files, faxes, photocopies, and scans.
  5. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Handles inquiries and requests from external callers, internal contacts, and visitors (in office) at all levels of the organization.  Directs calls, takes messages, and relays information in a clear, efficient, and organized way.
  6. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Provides administrative support to other Audio leadership and departments as needed.
  7. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Provides support on various projects relating to marketing or publicity.
  8. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Will handle planning of foreign and domestic travel including detailed itineraries.
  9. <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Will be responsible for coordinating small and large meetings, on-site and off-site, upon return to the Penguin Random House offices.


<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Requirements:

  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Minimum of 3 years prior office experience in a fast-paced and highly visible support role
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Must be able to act with discretion and able to handle confidential and sensitive information at all times
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Excellent organizational skills and attention to detail
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Proven ability to multi-task and identify priorities
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Excellent communication and interpersonal skills
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Professional manner on the phone, over email, and via other written correspondence
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel
  • <span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Spanish language skills are a strong plus


<span style="font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Please apply using our online process, and please include your resume and cover letter with salary requirements.  Full-time employees are eligible for our comprehensive benefits program.



Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at


Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.



Company: Penguin Random House LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 107534

[[customQuickApply]]107534Penguin Random House LLC 

Date:  Nov 2, 2020

New York, NY, US, 10019

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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