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Contracts Administrator (12m FTC)

We are recruiting for a Contracts Administrator to join our Royalties team based at our Distribution centre in Frating, Colchester. This is a 12-month fixed term opportunity and will report directly to the Head Contracts Team Leader.


This role is positioned within Group Accounts, which provides accounting and financial reporting for the Penguin Random House Group. The Royalty department is responsible for receiving, processing and paying royalty payments due to authors, agents and client publishing companies. In this role, you will have ownership of accurately interpreting and inputting the financial elements of the contract between Penguin Random House and the author.


Key duties will include:


  • Setting up new contracts and passing on to the Team Leader for approval

  • Review and chase for missing royalty information on titles

  • Review new ISBN listings on a regular basis and process accordingly

  • Maintain the accuracy of the contracts in the system and ensure that amendments are made promptly

  • Maintain the author/agent records with changes of address, VAT, tax and bank accounts

  • Notify the relevant business areas on upcoming advances

  • Ensure that titles are set up to pay correct rates

  • General administrative and financial duties as required

  • Daily and Monthly reconciliations of SAP, Affiliate and co-edition sales

  • Internal auditing of Author and ISBN records.

  • Manual adjustment of sales records and data cleansing



This role will suit someone who is team focused and self-motivated. You will be confident working in a larger team whilst also completing your own projects to a consistently high standard to meet deadlines. Your attention to detail and ability to process high levels of data will be second to none, alongside a disciplined and structured approach to planning and organising your workload.


You’ll have a strong administrative background with good working knowledge of MS Outlook, Excel and Word. Experience in royalty processing or another high volume transaction business area is desirable but not essential. Experience of dealing with financial contracts or complex agreements is also desirable. What’s important to us if that you’ve got an eye for detail, can learn quickly and independently and are a confident communicator.


If you would like to apply for this opportunity, please send your CV and Cover Letter by midnight on Sunday 30th January


Salary: circa £20,000 depending on how your skills and experience align to the role, plus bonus and benefits.





What you can expect from us:
Our employees are the heart of our business. We have a range of benefits to reflect our commitment to our employees, some of which are:

 •    25 days paid holiday entitlement in year one (plus bank holidays), increasing a day each year up to 30 days
•    Medical cover
•    Life assurance
•    Cycle to Work scheme
•    Discounted gym membership
•    Generous pension scheme
•    Summer working hours (role dependent) 
•    Volunteering policy and charity matching
•    Employee Assistance programme
•    Mentoring programme
•    Extended gender neutral parental leave
•    60% Discount on Company books
•    Each site has trained mental health first aiders 
•    We plant a tree for every new employee to our business

Our creativity is inspired by different perspectives, so we want our culture to be one of belonging, where everyone feels welcome and where differences are celebrated.


As a Disability Confident Committed organisation, we’re part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can’t take all eligible candidates to interview.

We want to make sure disabled applicants can be their best at each step of the recruitment journey. If you need adjustments during the application process, we encourage you to get in touch with us at

Remember, you only need to share what you are comfortable to for us to support your adjustment request. Find out more about our approach here:


We partner with The Book Trade Charity, who provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here:

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.


Date:  07-Jan-2022

Frating, LND, GB, CO7 7DW.

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