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HR Assistant

The Role

To provide comprehensive support across the full HR lifecycle for Fremantle. This role supports the HR team and will assist in the smooth day-to-day running of all HR related matters. This will include payroll, recruitment, employee administration and general HR queries.

 

 

Key Activities and Responsibilities

  • Work proactively alongside the HR Team to provide support throughout the entire employee lifecycle.
  • Responsible for first line HR queries including, but not limited to, Fremantle’s self-service systems, contract database, payroll, employee benefits and references. Ensure responses are in a timely manner and escalated where appropriate.
  • Manage all onboarding activities (including reference checks, employee files & payroll records, preparation of offer materials and ensuring all documents are fully signed and updated on file including passport and visa information) - meet and greet new employees on their first day.
  • Own the employee induction process by regularly reviewing and updating the presentation to reflect the changing nature of the business as well as sending invitations, booking and coordinating presentation schedule.
  • Prepare, issue, track and file all contractual documents (e.g. contracts, extension letters, employment confirmation letters, leaver letters, work experience agreements etc).
  • Maintain a tracker of all contractual changes including probation, fixed term contract end dates, maternity leave and return dates etc.
  • Complete administration of monthly payroll for UK and Dubai based employees, including the maintenance of the payroll system, ensuring all data is accurate and updated on time.
  • Own and maintain relevant Company Organisational Charts and ensure they are updated monthly.
  • Support recruitment processes including posting job roles, arranging interviews and liaising with 3rd party recruiters.
  • Support the HR team where appropriate with note taking and documentation through employee relations processes.
  • Support the HR Team on wider HR initiatives and projects, e.g. pay reviews, company survey etc.
  • Maintain HR-related data, including reporting and analysis as required.
  • Processing of invoices in relation to HR activity, i.e. training and recruitment.
  • Ad-hoc administration and coordination of other HR related activities as and when required.

 

 

Essential education, skills, knowledge and experience

  • Previous HR administration experience
  • Highly organised with the ability to multi-task and prioritise, including appropriate escalation with conflicting demands
  • Proactive, positive and can-do attitude, strong customer service orientation
  • Excellent attention to detail
  • Ability to anticipate problems or further work required
  • Ability to communicate with staff at all levels
  • Working to tight deadlines demonstrating flexibility and adaptability

 

 

Our purpose

At Fremantle, our people are at the heart of everything we do and it is vital that our workforce reflects our audience, and the wider society. We are proud to be an equal opportunities employer, valuing inclusivity, and we actively seek candidates from diverse backgrounds.

 

Why join us?

Fremantle is one of the largest and most successful creators, producers and distributors of scripted and unscripted content in the world – from Got Talent to My Brilliant Friend, The X Factor to The Young Pope, Idols to American Gods, The Price is Right to The Apprentice.

 

A global entertainment powerhouse, Fremantle has an outstanding international network of production teams, companies and labels in over 30 countries. We produce in excess of 12,000 hours of original programming, roll out more than 70 formats and air 400 programmes a year worldwide.

 

The group distributes over 20,000 hours of content in more than 200 territories. We are also a world leader in digital and branded entertainment, with more than 370 million subscribers across 1,500 social channels and over 100 billion views across all platforms.

 

We are part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.

For more information, visit www.fremantle.com, or follow us @FremantleHQ and visit our LinkedIn and Facebook pages

 

 

Date:  24-Sep-2021
Location: 

London, LND, GB, W1T 1AL


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