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Executive Assistant & Team Coordinator


Bertelsmann, Inc. serves as the U.S. corporate center of Bertelsmann SE & Co. KGaA, one of the world’s largest multinational media groups. Headquartered in Germany, the group owns companies engaged in television and radio broadcasting, television programme production and distribution, book publishing and media related support businesses. Companies owned by Bertelsmann include RTL Group, Europe’s largest radio and television broadcasting group and the Penguin Random House Group, one of the world’s largest book publishers. The group also owns BMG Rights Management, a leading music publisher and has recently expanded into the Education sector. Bertelsmann, Inc. is the holding company for all Bertelsmann entities in the U.S. and provides various corporate services to its subsidiaries. 



Bertelsmann, Inc. is looking for a proactive, flexible and ambitious professional to join our dynamic team and business in NYC. This role will comprise administrative responsibilities including full management of the Chief Executive Officer’s calendar, travel, expense and allocations management, coordination of CEO-sponsored events and supporting day-to-day functions of the Tax Department. 



• Provide high quality email, calendar management, travel services to the CEO and expense reporting 

• Processes invoices by creating electronic copies and distributing for signatures before submission to Accounts Payable 

• Prepares for meetings as necessary, including scheduling of conference rooms, coordinating food, and logistics 

• Edits letters, memos, and other documents as necessary 

• Coordinate CEO-sponsored events and programs 

• Administrative support, data entry and other tasks assigned as the CEO requires 

• Support NYC office in ordering and organizing office equipment and office and pantry supplies 

• Provide overall administrative support on CEO initiatives and collaborates with all departments in effective manner 

• Manage all mailings to and from the NYC office; scan and distributes all mail to the Tax Department 

• Support NYC Tax Department with mailings, electronic file maintenance and other duties 



• Associate degree or equivalent industry work experience 

• 3-5 years of administrative experience supporting a team or department 

• Demonstrated intermediate level proficiency in Microsoft Office suite, all applications 

• Ability to operate autonomously but also serve as a strong team contributor in a fast-paced and decentralized environment 

• Strong analytical skills with a high degree of attention to detail 

• Excellent organizational & communication skills 

• Solid interpersonal skills and client service orientation with focus on high quality service to internal and external stakeholders 

• Must have a sense of accountability, owning one’s work and taking pride in it 

• Must have a commitment to quality, confidentiality and continuous improvement 


The role will be based at the New York office with a flexible hybrid work arrangement. Minimum two to three days will be required in the NYC office and may increase during busy periods. As such, full vaccination against COVID-19 is a condition of employment; reasonable accommodations may be considered on a case-by-case basis in accordance with applicable legal requirements. 


Everyone who works at the company is expected to be flexible regarding their duties. A role profile is not an exhaustive list of what an employee is expected to do as roles may change and evolve over time. 


Bertelsmann, Inc. is proud to be an equal opportunity employer who values a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.


Bertelsmann is a media, services and education company that operates in about 50 countries around the world. Its key geographical markets are Western Europe – especially Germany, France, Britain and Spain – as well as the United States. Bertelsmann’s corporate divisions include RTL Group (television), Penguin Random House (books), Gruner + Jahr (magazines), Arvato (services), Bertelsmann Printing Group (print), Bertelsmann Education Group and Bertelsmann Investments.  


Company: Bertelsmann, Inc. 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10019 

Job ID: 220761

[[customQuickApply]]220761Bertelsmann, Inc. 

Date:  Jun 30, 2022

New York, NY, US, 10019

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Book Publishing, Media Publishing, Accounts Payable, Administrative Assistant, Executive Assistant, Publishing, Finance, Administrative

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