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Executive Assistant to EVP Recorded Music NY


Position:         Executive Assistant to EVP Recorded Music NY

Department:   BMG Recorded Music US, Frontline 

Location:        New York, NY


Come As You Are.

As the great Kurt Cobain* once said, “Come as you are.” BMG is committed to providing equal employment opportunities and we celebrate diversity in all forms. Equal opportunity runs deep in our core value of fairness and we are determined to create a truly inclusive work environment, where everyone can flourish. If you’re good at what you do, come as you are.

All applicants to BMG will receive equal treatment regardless of age, disability, gender identity or expression, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. 
*BMG is the proud representative of Kurt Cobain’s publishing catalogue, including the 1992 single ‘Come As You Are’.


Executive Assistant to EVP Recorded Music NY


Your Mission at BMG

To provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, arranging travel, and scheduling meetings.


Your Profile

  • You want to be in the music industry with a desire to grow within a company
  • You are comfortable in a fast-paced environment with multiple tasks and projects at hand
  • You are able to organize and manage large amounts of files, tasks, schedules, and information
  • You are self-directed and able to work without supervision
  • You are energetic and eager to tackle new projects and ideas
  • You are comfortable in both a leadership and team-player role and are also able to support other staff members
  • You are able to answers phone inquiries, directs calls for executive team, and in general enjoy communicating with stakeholders
  • You are able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
  • You have the ability to perform your duties with a large degree of confidentiality


What You’ll Be Doing

  • This role is a combination of heavy administrative and creative marketing duties with a willingness for increased responsibilities.
  • Managing the EVP of Recorded Music NY’s extensive schedule in Microsoft Office and MS Teams.
  • Acting as a liaison to the recorded, international inbound, international outbound and Canadian marketing teams.
  • Performing clerical duties, setting meetings, taking comprehensive notes, maintaining music reports in MS Excel, weekly departmental report and organizing documents.
  • Preparing Powerpoint presentations/creative decks, as well as maintaining recorded deal documents, and correspondence/scheduling of department meetings.
  • Handling confidential information; creation, implementation and organizing files, reports and artist deals.
  • Planning/organizing events such as business luncheons, studio visits and client dinners.
  • Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Preparing information and research for executive needs.
  • Will help plan company events, meetings, and employee team building activities or special projects.



  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
  • Excellent written and verbal communication skills.
  • Able to concentrate on multiple problems/tasks at once.
  • Excellent time management and prioritization skills.

Plus, not a must.

Prior experience in the music or entertainment industry is beneficial, but not essential.


What’s In It For You?

  • Robust medical/dental/vision packages
  • Two weeks’ vacation in year one; three weeks’ vacation in year two
  • $500 fitness reimbursement
  • Diverse possibilities of personal and professional development including trainings and access to
  • Dollar for dollar match of up to 6% into 401(k) after your first year with the company
  • A fun and respectful community of people with a passion for music


Are you interested? Follow the link to apply!


BMG - est. 2008 - is the world's fourth-biggest music company, the first new global player in the music business of the streaming age, and a record label and music publisher in one. Named in 2020 one of the world's Most Innovative Companies by Fast Company, BMG's pitch is unique - a relentless focus on fairness and transparency and service to its artist and songwriter clients. BMG's 20 offices across 12 core music markets now represent over three million songs and recordings, including many of the most renowned and successful catalogs in popular music history.

BMG's fresh approach includes production music, films, books, artist management, merchandise, neighboring rights, and live as well as music publishing and recordings off the same service platform. BMG is owned by international media, services and education company Bertelsmann, whose other content businesses include the broadcaster RTL Group, the trade book publisher Penguin Random House and the magazine publisher Gruner + Jahr. With its multi-platform perspective, integrated technology platform and commitment to help artists maximize their income, BMG aims to be the best company in music to do business with.


Company: BMG Rights Management (US) LLC 

Country: United States of America 

State/Region: New York 

City: New York 

Postal Code: 10016 


Date:  Jun 18, 2022

New York, NY, US, 10016

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Book Publishing, Executive Assistant, Administrative Assistant, Secretary, Media Publishing, Publishing, Administrative

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