Coordinator, Copyright Administration

Date: Jan 18, 2019

Location: Nashville, TN, US, 37203

Year: 2019

Company: BMG Rights Management (US) LLC 

Requisition ID: 27697


About BMG

BMG is a new kind of music company. Our mission is clear; to help artists and songwriters make the very most of their songs and recordings in the digital age. That’s why we offer the best creative support, provide the best access to platforms and work hard to maximize the value of each and every copyright, ensuring all our clients receive all payments promptly and accurately. We are not a technology company – though we use the best technology. We are not just a music publisher or a record label – although we offer both services. BMG is a company with service, transparency and fairness at its heart and a commitment to being the best international music company for songwriters, artists and everyone who works with us.


Your Mission at BMG

This administrative position is focused on song data maintenance including catalog upload, new song entry and updates to existing songs with an emphasis on BMG’s Nashville repertoire.  In this role, which is crucial to various internal and external processes such as registration, licensing and royalty processing, you will interact with most departments in the US and internationally, but also with BMG clients, performing and mechanical rights organizations, record labels, etc.


Your Profile

  • Resourceful self-starter willing to tackle long projects
  • Analytical thinker comfortable with ambiguous, incomplete information
  • Team player, cool under pressure
  • Patient problem-solver, always looking to improve service level for our clients


What You’ll Be Doing

   Manual Song Entry & Updates

  • Enter songs delivered from variety of sources (including schedules A’s) within agreed timeframe
  • Research and validate missing information (including contract type and royalty rates)
  • Liaise with Creative Department to ensure information quality
  • Troubleshoot and clean-up registration errors in compliance with electronic works registration standards/protocol


   Bulk Catalog Ingestion                                                                                                                                                              

  • Prepare and organize large catalog data in Excel Template 
  • Upload file in iMaestro and troubleshoot errors
  • Quality control to ensure that entries are registration and royalty-ready    
  • Work with Integration team to improve and expand the ingestion process


   Information Services & Ad-Hoc Projects:                                                                                                                          

  • Provide Copyright Admin support for inquiries and ad-hoc song requests related to Nashville repertoire.
  • Prepare bi-weekly song entry KPI (Key Performance Indicators)
  • Review, research and provide timely responses to rights queries and information requests including label copies, and claim confirmations
  • Test software, including new versions of iMaestro and document results
  • Review CWR data on a bi-weekly basis to ensure new and updated songs were properly submitted to societies.

   Perform weekly quality checks of new songs entered into iMaestro to validate accuracy of data. 



  • Intermediate Excel Knowledge (pivot tables & vlookup)
  • Experience in data entry/administrative position
  • Consistent attention to details
  • Time management and prioritization skills
  • Strong written and verbal communication
  • High School Diploma (Bachelor’s Degree Preferred)
  • Basic contract interpretation (preferred but not required)



What’s In It For You

  • Robust medical/dental/vision packages
  • Two weeks’ vacation in year one; three weeks’ vacation in year two
  • $500 fitness reimbursement
  • Diverse possibilities of personal and professional development including trainings and access to
  • Dollar for dollar match of up to 6% into 401(k) after your first year with the company
  • A fun and respectful community of people with a passion for music



We welcome applications from people who will contribute to the diversity of our company.


BMG is the new model music company founded by Bertelsmann in 2008 as a direct response to the challenges of music’s digital revolution. Key to its innovative approach is the fact it represents the traditionally separate music publishing and recording rights off the same state-of-the-art platform internationally. BMG is already the world’s fourth biggest music publisher and the first new global player in the recordings business in decades. BMG’s pitch is unique – a relentless focus on fairness and transparency and service to its artist and songwriter clients. BMG’s 14 offices across 12 core music markets now represent over 2,5m songs and recordings, including the catalogues of Chrysalis, Bug, Virgin, Mute, Sanctuary, Primary Wave and Talpa Music, as well as literally thousands of artists and songwriters attracted by its fresh approach. BMG is owned by international media company Bertelsmann, which also includes the broadcaster RTL Group, the trade book publisher Penguin Random House, the magazine publisher Gruner + Jahr, the service provider Arvato, the Bertelsmann Printing Group, the Bertelsmann Education Group, and Bertelsmann Investments, an international network of funds. With its multi-platform perspective, integrated technology platform and commitment to help artists maximize their income, BMG aims to be the best company in music to do business with.


International offices are located in Berlin (HQ), Los Angeles, New York City, Nashville, Paris, Hilversum, London, Madrid, Milan, Stockholm, Sydney, Beijing, Sao Paulo

Nearest Major Market: Nashville

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