Coordinator, Recorded Music Administration & Production

Date: Nov 9, 2018

Location: Los Angeles, CA, US, 90048

Year: 2018

Company: BMG Rights Management (US) LLC 

Requisition ID: 24425


About BMG

BMG is a new kind of music company. Our mission is clear; to help artists and songwriters make the very most of their songs and recordings in the digital age. That’s why we offer the best creative support, provide the best access to platforms and work hard to maximize the value of each and every copyright, ensuring all our clients receive all payments promptly and accurately. We are not a technology company – though we use the best technology. We are not just a music publisher or a record label – although we offer both services. BMG is a company with service, transparency and fairness at its heart and a commitment to being the best international music company for songwriters, artists and everyone who works with us.


Your Mission at BMG

The Coordinator, Recorded Music Administration, will act as the primary point for all metadata inquiries regarding frontline and catalog releases. Work with project managers, product managers, A&R managers, and distributors to ensure the successful and timely set up and delivery of all metadata for all BMG’s releases by accomplishing the following responsibilities:


Metadata Responsibilities:   

  • Coordinate all metadata and label copy for BMG’s labels.   
  • Acquire recording journals for all new releases from A&R to make products and recordings compliant in BMG’s metadata system Capture
  • Insure all recordings are PPI/PPL compliant per PPI/PPL specs
  • Review and adhere to Spotify and Apple Music metadata guidelines
  • Review and fix all tickets from ADA Distributor
  • Ingest catalog and frontline repertoire from newly acquired companies
  • Work with legal and upper management to identify loss of rights or marketing takedowns for products, recordings and artists, and note in capture.
  • Work with the project managers, product managers and artist management on product scheduling forms to create projects, products (musical/non-musical assets) and recordings in BMG’s Capture System.
  • Responsible for creating, managing and providing label copy to BMG’s internal parties and external partners.
  • Create and issue UPC's, ISRC's and Product Codes.
  • Content management, data ingestion and data management in Capture and Record Maestro
  • Assist Royalties department with non-compliancy issues
  • Assist Mechanical Licensing department with publishing, writers and splits issues
  • Review upcoming release schedules for all BMG labels
  • Attend weekly production calls with BMG, Soundstage and BBR Labels
  • Update metadata when recording journals have been re-circulated for accurate metadata in capture. (publishing/writer/splits/p/c line etc.)
  • Monitor data flow from Capture to REMA to insure all data is correct for royalties’ department
  • Work with BMG’s global metadata team


Production Admin Responsibilities

  • Inventory Management
    • Review stock of both frontline and catalog titles for re-orders
    • Stock transfers for product to deliver to artists on the road, retail co-op programs etc.
  • Invoices
    • Manufacturing invoices delivered to product managers for coding and processing
    • Coordinate invoicing for artist product from stock on the road / d2c
  • Release Schedule
  • Setup weekly updated release schedule for distribution for both frontline and catalog releases




  • Minimum two years-experience in similar role at a record company or publisher
  • Candidate must be well organized, detail oriented, and able to multitask and constructively solve problems while working under pressure


What’s In It For You

  • Robust medical/dental/vision packages
  • Two weeks’ vacation in year one; three weeks’ vacation in year two
  • $500 fitness reimbursement
  • Diverse possibilities of personal and professional development including trainings and access to
  • Dollar for dollar match of up to 6% into 401(k) after your first year with the company
  • A fun and respectful community of people with a passion for music



We welcome applications from people who will contribute to the diversity of our company.

BMG will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


BMG is the new model music company founded by Bertelsmann in 2008 as a direct response to the challenges of music’s digital revolution. Key to its innovative approach is the fact it represents the traditionally separate music publishing and recording rights off the same state-of-the-art platform internationally. BMG is already the world’s fourth biggest music publisher and the first new global player in the recordings business in decades. BMG’s pitch is unique – a relentless focus on fairness and transparency and service to its artist and songwriter clients. BMG’s 14 offices across 12 core music markets now represent over 2,5m songs and recordings, including the catalogues of Chrysalis, Bug, Virgin, Mute, Sanctuary, Primary Wave and Talpa Music, as well as literally thousands of artists and songwriters attracted by its fresh approach. BMG is owned by international media company Bertelsmann, which also includes the broadcaster RTL Group, the trade book publisher Penguin Random House, the magazine publisher Gruner + Jahr, the service provider Arvato, the Bertelsmann Printing Group, the Bertelsmann Education Group, and Bertelsmann Investments, an international network of funds. With its multi-platform perspective, integrated technology platform and commitment to help artists maximize their income, BMG aims to be the best company in music to do business with.


International offices are located in Berlin (HQ), Los Angeles, New York City, Nashville, Paris, Hilversum, London, Madrid, Milan, Stockholm, Sydney, Beijing, Sao Paulo

Nearest Major Market: Los Angeles

Job Segment: Music, Media Publishing, Medical, Book Publishing, Industrial, Creative, Publishing, Healthcare, Manufacturing