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Administrative Assistant

Company Summary: 

At Arvato, we measure our success through the successes of our customers. Our DNA is built upon Customer Obsession, Ownership and Continuous Improvement (Hustle). We achieve our goals by means of experience, state-of-the-art technologies, creativity, passion and commitment to quality, innovation and having fun!  


Position Summary:

Responsible for providing logistical support to the VP and on site Leadership, carrying out high-level administrative tasks reporting into Vice President the Human Resource manager. The ideal candidate will be working under minimal supervision, exercising independent judgement and takes personal initiative while having a strong ability to prioritize, maintain confidentiality and handle sensitive situations with tact and discretion.


Overall Responsibilities:

  • Organize, coordinate and arrange meetings at corporate locations or offsite
  • Make travel arrangements
  • Maintains Executive calendar in MS Outlook
  • Handle incoming and outgoing telephone calls, incoming and outgoing communication (letters and e-mails), compose, edits and assist internal and external correspondence
  • Assist with Marketing and Communications
  • Manage executive credit card reconciliation and reimbursement allocations
  • Process and organize internal documents
  • Ensure smooth-running office operations
  • Assist in the building of office practices, guidelines and supports onsite events
  • Maintain contacts with outside vendors to provide supplies and meals
  • Manage Conference room schedule
  • Operational tasks including (e.g. creating firm materials, updating decks/presentations, assisting with projects)
  • Preparing databases to track information (KPI’s for Operations)
  • Other duties as assigned
  • Available to travel


Minimum Requirements:

  • 1-year experience writing and proofreading skills
  • 3 years administrative and office management experience
  • 3 years experience in MS Office; with the demonstrated ability to create advanced worksheets in excel and Powerpoint Presentations


Preferred Qualifications:

  • Bachelor’s degree preferred
  • Advanced Microsoft Office skills with emphasis in Excel and PowerPoint
  • Positive, detail-oriented self-starter with excellent customer services abilities

About our company:
Arvato - the spirit of solutions!

We at Arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, high-tech, telecommunication, networking and industrial sectors. With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets.

Arvato is a part of Arvato AG/ Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world. Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media. Arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA.

Arvato is an Equal Opportunity Employer and values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.



Company: Arvato Digital Services LLC 

Country: United States of America 

State/Region: Tennessee 

City: Memphis 

Postal Code: 38141 

Job ID: 163703

163703Arvato Digital Services LLC 

Date:  Sep 26, 2021

Memphis, TN, US, 38141

Nearest Major Market: Memphis

Job Segment: Telecom, Telecommunications, Copy Editor, Proofreading, Secretary, Technology, Creative, Administrative

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