Human Resources Assistant - San Diego (PT)

 

Alliant International University is a professional practice University committed to excellence in four areas:  Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement.  The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations.  Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues.  Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

 

Our Mission:
Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

 

 Our Vision:
An inclusive world empowered by Alliant alumni.

 

 

The Human Resources Assistant will support the Senior Human Resources Generalist with coordinating the hiring process for adjunct faculty including ensuring all new hire paperwork and background checks are completed, contracts are signed and accurate prior to initiating a workflow in the UltiPro system. This position is part-time (.5 FTE) and will also support the HR Generalist with performing a variety of confidential projects and processing functions, including data entry, records management, and customer service. The incumbent must possess a general knowledge of applicable state and federal employment regulations, ability to work independently, have good judgment, and the necessary discretion to maintain the confidentiality of highly sensitive issues and information.

 

Duties & Responsibilities:

  • Assist the HR Generalist with the onboarding process for adjunct faculty contracts to ensure accuracy prior to initiating a workflow in the UltiPro system.
  • Ensure background check process is completed for adjunct faculty.  
  • Ensure accurate adjunct contract information is processed in a timely fashion to meet Payroll Shared Services deadlines.
  • Ensure all adjuncts complete their timesheets accurately each pay period (budget code, amounts and contract durations of the generated Adjunct contract’s information etc.) 
  • In coordination with Payroll, ensure Adjunct faculty data is uploaded from Prof Hire to the Payroll Adjunct spreadsheet.
  • Provide assistance to all adjunct employees in navigating the Time Management system in person, on the phone, in email, or on Skype/Zoom or similar video conferencing platforms, within 72 hours, or sooner if required by deadline.
  • Research, analyze, and resolve discrepancies.
  • Send periodic email reminder to hourly Adjuncts about Payroll deadlines
  • Prepare labor distribution report per pay period for Deans and Provost.
  • Perform other related tasks, duties and responsibilities as required, assigned or directed.

 

Skills:

  • Proficient computer skills with Microsoft Office Suite (Word, Excel, Power Point); as well as familiarity, understanding and/or experience working with UltiPro or other HRIS system.
  • Knowledge of human resources management principles.
  • Ability to maintain confidentiality at all times and demonstrate respect for client privacy.
  • Knowledge of applicable federal and state employment laws.
  • Time management and prioritization skills.
  • Excellent customer-service skills, including sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.
  • Ability to work effectively as a team player; highly motivated, focused and results oriented.
  • Excellent interpersonal, verbal and written communication skills.
  • Ability to manage multiple tasks according to required deadlines and maintain composure under high stress conditions.
  • Ability to be optimistic, positive, and supportive in all interactions with others.
  • Ability to handle tact and diplomacy in handling sensitive situations.
  • High level of accuracy and attention to detail.

 

Minimum Qualifications:

  • Education: High school diploma or GED required. Bachelor’s Degree from an accredited college or university preferred in Human Resources, Business Administration, Management or a related field is preferred.  An equivalent combination of training and experience will be taken into consideration in lieu of college degree.
  • Experience:  One (1) year of work experience in Human Resources, customer service, administration or related area of work.
  • Certifications, Licenses, etc.: None, PHR and/or SHRM-CP desirable.

 

 

Application Instructions: 

  • Please submit a resume and cover letter

 

 

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification).  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

 

Additional Information:

Anti-Discrimination Policy:  Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions,

training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, 

marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other

characteristics protected by applicable law.

 

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other

underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

 

Applicants must currently be authorized to work in the United States on a full-time basis.  Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which

are consistent with the provisions of the Immigration Reform and Control Act.

 

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at hrstaff@alliant.edu or 858-635-4509.

 

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants.  This notice is about the collection and use of your personal information.  We encourage you to read this notice

carefully.  

 

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age

Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

 

Alliant International University is a smoke and tobacco free environment.

 

Company: Alliant International University, Inc. 

Country: United States of America 

State/Region: California 

City: San Diego 

Postal Code: 92131 

Job ID: 129564

Date:  Mar 25, 2021
Location: 

San Diego, CA, US, 92131


Nearest Major Market: San Diego

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