YOUR TASKS
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Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally.
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Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
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Submit and reconcile expense reports for senior staff.
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Manage office calendars for senior staff.
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Schedule internal and external events.
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Manage meeting room schedules.
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Manage telecommunications.
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Manage incoming and outgoing phone calls and emails, deliver messages appropriately.
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Manage incoming postal mail, scan/forward to the appropriate persons/department.
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Perform exceptional customer service assistance to internal employees and external customers or clients.
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Maintain and organize office files.
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Greet visitors and maintain visitor login information.
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Conducts new hire orientation in-person and virtually for exempt and non-exempt personnel.
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Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment.
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Maintains human resources records, including personnel files, new hire forms, I-9’s, W-4’s, and other documents to ensure that records are current, confidential, complete, and in compliance with company and government regulations and deadlines.
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Posts federal and state rules and regulations and ensures compliance with FLSA, FMLA, EEO, OSHA, and other governmental agencies.
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Maintains foreign transfer visa process serving as primary contact for expat.
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Ensure dissemination and compliance of human resources policies, procedures, and programs to ensure that all employees are well informed and work in compliance with policies and regulations.
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Completes other projects/tasks/clerical and support duties as assigned by manager and senior leaders.
YOUR PROFILE
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1-3 years of previous experience as an Office Receptionist or Administrative Assistant
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1-3 years of experience utilizing Microsoft Office applications, including Outlook and Teams
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0-2 years of experience in a human resources function
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Associate’s degree in Business Administration, Human Resources or related field is preferred
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Excellent written and verbal communication skills
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Organizational abilities and data entry skills
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Positive and friendly attitude
WE OFFER
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Medical, Dental, Vision, Life Insurance, and Disability Pay.
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401(k) with company matching up to 6%.
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Paid Time Off, including paid holidays.
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Flexible Spending Accounts.
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Voluntary benefits such as legal and financial assistance, pet insurance, and more.
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Employee Assistance Program.
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Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
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Commuter benefits.
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Employee engagement activities.
Nearest Major Market: Waltham
Nearest Secondary Market: Boston
Job Segment:
Secretary, Compliance, Customer Service Representative, Data Entry, Administrative Assistant, Administrative, Legal, Customer Service